Since 2014, enterprise services and state agency partners worked diligently to build a. The successful proponent shall have previously provided fleet management software and services in a similar size and type of. In 2014, a few agencies within the scott county association for leadership and efficiency scale a group of public agencies seeking to collaborate with one another were looking to purchase a fleet system. In 2014, the municipalities undertook a shared services analysis supported by the chicago. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can. The successful proponent shall have previously provided fleet management software and services in a similar size and type of organization. These services will include vehicle leasing, fleet vehicle management, fuel credit card and. Purpose the purpose of this request for proposals is to conduct a study of current fleet operations, future fleet needs, and to determine a model and barriers to a shared fleet management arrangement. Chevin fleet solutions was named fleet management software providers of the year in the us business news 2018 technology elite awards. Municipal financial management software rfp arlington 2017, 2017, arlington. Proposals must be received by the purchasing office at the location specified. Weve compiled a list of the 10 best fleet management software choices for different size fleets. Vpema stands for vision, plan, execution, measurement, and adjustment. This request for proposal is divided into vehicle manufacturers, service items and subitems to allow the award of more than one contract, if it is deemed to be in the citys best interest.
Design and implementation of a fleet management system using novel gpsglonass tracker and webbased software. The city of costa mesa is requesting proposals from qualified proposers with extensive experience in providing a comprehensive fleet and fueling management program. Gps trackit, an awardwinning fleet management software comes with video telematics, fleet management, accident management, temperature, and asset monitoring features to simplify the tasks you do every day. This fleet management software is suitable for fleet businesses of all sizes. Geotabs fleet management software, mygeotab, simplifies insights and transforms it into useful information for businesses. The best way to ensure your fleet management programs success is to communicate with your entire staff about the fleet management program before it is implemented.
State agencies or institutions of higher education may access txfs. In software advice s 20 property management software buyerview, a combined 57 percent of buyers said they used spreadsheets or manual methods. Much like maintenance management, accident management programs are similar in their overall application. An optimised solution was envisioned and agreed upon. It is was used by weber city to acquire a better internal software system for fleet. City of seattle rfp process for vehicle impound management. General rfp information objective of this rfp the purpose of this rfp is to solicit. This could include semitrucks, aircraft, field service trucks. Enterprise asset management softwarecity of kirkland request for proposal november 19, 2014 5 chapter i. In 2014, a few agencies within the scott county association for leadership and efficiency scale a group of public agencies seeking.
Software should provide for engine diagnostics reporting. Facilitate replacement and procurement processes with the needed data to make informed decisions regarding the condition of assets and equipment. Request for proposal inspection management software july 21, 2014. In january 2014, a global fleet management gfm was introduced to ensure that the. This includes travel management companies, airline.
Philadelphia gas works request for proposals fleet management software solution page 6 of 61 2 project definition and requirements 2. We write your esteemed organization for the purchase of our fleet management solution for the monitoring and control of your operational vehicles using our webbased tracking system. Sealed proposals will be received by the city of fargo auditors office at 200 3rd street north, fargo. Fleet system software evaluation and selection rfp. Software should provide information to dispatchers on which units are closest to an. Proposal for fleet management solution maryjobdtrack.
Rfp municipal fleet management consulting services. The remainder of the fleet consist of various small categories. However, the rfp can serve as a type of wish list, where within reason the fleet manager can request specific features or processes from bidders that a more general bid might lack. Requests for proposals consolidated fleet management. Request for proposal the city of fargo is requesting proposals for inspection management software. Pm maintenance reminders, work orders, inventory tracking, and more. Select fleet management software accurately unlike others, this rfp template is not limited to collecting just basic information about vendor background, feature availability, and pricing. In 2014, the municipalities undertook a shared services. Texas fleet management system txfs the texas comptroller of public accounts awarded a contract to agile assets, inc. Office of vehicle fleet management texas comptroller of. Bonsall manages all aspects of supplier engagement from rfp to execution. Jul 24, 2014 bonsall manages all aspects of supplier engagement from rfp to execution. Learn vocabulary, terms, and more with flashcards, games, and other study tools.
Gfm delivers fleet management support to unhcr field operations including the provision. The number of fleet management units deployed in commercial fleets in europe will grow from 1. Design and implementation of a fleet management system using. Structured interviews were conducted with the key role players and a formalised view of the. Requests for proposals rfps are useful tools for obtaining and analyzing supplier programs and the.
Learn about current bid and contract opportunities available to consultants, service providers, contractors, vendors, or suppliers. Proponents are requested to submit three 3 copies of their expression of interest. Proposals will not be publicly read at the opening. Proposer must possess a minimum of ten 10 years of experience in performing fleet management and maintenance with fleets of comparable size and mix. The services will include vehicle leasing, fleet vehicle management, insuranceaccident management services, and fuel management services. Whether you have 10 or 10,000 assets, fleetio provides the web and mobile. Request for proposal for new fleet vehicles acquisition, fleet financing, and fleet maintenance release date. Best fleet management software free demo of top systems. Request telephone system reports in a presentation. The best fleet management software shows pinpointaccurate locations of the vehicles in your fleet, notifies you of maintenance and fuel updates, and provides analytics that help improve your. This readytouse rfp master template queries vendors about more than 1,700 stateoftheart criteria essential to the successful evaluation, selection, and implementation of an integrated fleet management software. Gps trackit, an awardwinning fleet management software comes with video telematics, fleet management, accident management, temperature, and asset monitoring features to simplify the tasks. If you cannot open the bid with your reader you will need to download the complete bid and associated files by doing the following.
Like so many other effective fleet ideas, vpema was stolen from another industry billing software and applied to the fleet. Writing an rfp to meet your fleets needs leasing automotive. This will be a name brand or equal solicitation for the va san diego healthcare system vasdhs for the trimble geomanager fleet management express software that at a minimum meets the following. General rfp information objective of this rfp the purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can. Fleet management program implementation guidelines. Asset management software, implementation, and support. Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. Enter your email address below to download the 8 essential questions to include in a fleet management system request for proposal. Once the proposal was sent over, the fleet manager and supplier with the possible addition of someone in senior management discussed the proposal in. Request for proposal vehicle fleet management services. Software must provide for vehicle tracking, fleet operation management, time and attendance.
Enterprise content management system rfp grant county 2012, 2012, grant county. Once the proposal was sent over, the fleet manager and supplier with the possible addition of someone in. Request for proposal for fleet maintenance and tracking. The purpose of this rfp is to solicit proposals from software suppliers, systems integrators, implementation partners andor value added resellers vars who can demonstrate that they possess the organizational, functional and technical capabilities to provide an enterprise asset management eam solution that meets the citys needs and is tightly integrated with esri.
Like so many other effective fleet ideas, vpema was stolen from another industry billing software and applied to the fleet management ecosystem. Requests for proposals consolidated fleet management study. The proposer must have the ability to provide required preventive maintenance and repair service listed in item e below for the fleet listed on exhibit d. Replacement and procurement fleet management software. An fmis is also strongly recommended by general services administration gsa, fmr bulletin b15.
A scope of services is included in the proposal packet. Large fleet organizations use an rfp to navigate the software procurement process to obtain essential information needed to make an educated decision. State lobbying services rfp kelso 2014, 2014, kelso. If you dont include all the details of that situation, vendors wont know if they can give you what you need. Reducing costs by sharing fleet management software. City of fargo rights the city reserves the right to cancel this rfp in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. Fleet management request for proposal rfp dear proposers. In january 2014, a global fleet management gfm was introduced to ensure that the unhcr vehicle fleet is operated effectively, efficiently with the safety and security of unhcr staff and other road users as the primary consideration. Classification and compensation study rfp bainbridge island 2014, 2014. Request for proposal vehicle fleet management services the office of court construction and management, a division of the. Rfp fleet management software benton county is accepting proposals for the purchase of software for a fleet maintenance management information system capable of storing, managing and providing management reports on all information pertaining to vehicleequipment and maintenance assets. Nov 28, 2018 the best fleet management software shows pinpointaccurate locations of the vehicles in your fleet, notifies you of maintenance and fuel updates, and provides analytics that help improve your processes and save money. Fleet management strategy page 5 assessment and measurement of the fleet function.
This includes travel management companies, airline, hotel, car rental and ground transportation, software solutions, leasing and fleet management providers, auto manufacturers, and other related suppliers. Requests for proposals consolidated fleet management study august 4, 2016. Your rfp is a tool for finding the best software for your situation. Learn and understand how fuel consumption is impacted by driving habits, time of day spent driving, and the vehicle make and model. Rfp municipal fleet management consulting services request. Four finalists for 2014 fleet executive of the year. Fleet management information system fmis the requirement for a fleet management information system fmis is included in section 10234. This request for proposals the rfp is an invitation by the province prince edward island the province.
Whether you have 10 or 10,000 assets, fleetio provides the web and mobilebased software you need to manage your fleet remotely. From the table it is clear that the bulk of the adm fleet consists of 1 ton ldv 1 94 vehicles, followed by sedans 3 0 and trucks 3 0. The global fleet management function has been providing support to field operations since january 2014. It is was used by weber city to acquire a better internal software system for fleet management. Fleet maintenance software that helps you avoid costly, unexpected fleet vehicle and equipment breakdowns. This could include semitrucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine. Whether your fleet is required to issue a request for proposal rfp or follow another formal bidding process or even if youre in the early stages of considering establishing a fuel. P914 work order management system for public works rfp. Estimating the life cycle of any asset is an important. Rfp municipal fleet management consulting services 1 request for proposals. Services will not continue to pursue acquiring a telematics system at this time. For more information, email fleet operations manager george carter. This will be a name brand or equal solicitation for the va san diego healthcare system vasdhs for the trimble geomanager fleet management express software that at a minimum meets the following salient characteristics with a brand name or equal product trimble geomanager fleet management express hardware tvg370, cdma, verizon ncs 9036042. This rfp master function is useful during both the fleet management software selection and the system implementation phases of large projects because it enables effective earned value management through detailed crossreferencing of usable software functionality and vendor invoicing.
In addition, you need to know if you are going to need the system to integrate with other backoffice software programs that you are already using. We have cancelled the request for proposals rfp and suspended further. Adm fleet related financial and operational source information. Guidelines for implementing a fleet management program. Design and implementation of a fleet management system.
Proposers experience measured in terms of proposers performance in fleet management and maintenance for similar fleets. Telematics pilot project department of enterprise services. Request for proposal inspection management software july. Proposals must be received by the purchasing office at the location specified no later than 2 p. Approach and methodology the following key elements were considered. Fleet maintenance rfp bonney lake police department 2009, 2009. Modern fleet management software eliminate roadblocks from anywhere.
Rfp2014609 unhcr fleet management training 16 may 2014 reference. The following table provides a breakdown by vehicle type. Purchasing a fleet management system is a complex process with lots of moving parts. Put your mouse pointer on the bid number, right click and. These awards recognise the industry leaders in systems and. The provision of appropriate maintenance and repair services for unhcr vehicles is a key component of this strategy. Upon completion of the evaluation by the selection committee an order may be placed. Sealed proposals will be received by the city of fargo auditors office at 200 3rd street north, fargo, nd 58102, for the purpose of evaluating costs and operating parameters on new inspection management software. When you are ready to implement an effective fleet management program, it is important that you understand there is no onesizefitsall. These awards recognise the industry leaders in systems and software development who ensure that customers are at the forefront of technological innovation. Jan 23, 2017 implementing a shared fleet management software. By comparison, that number has decreased by about 4 percent in 2014, while the number of buyers who use multiple methods decreased from about 7 percent to less than 1 percent. The rfp will address such factors as fleet acquisition, financing, leasing options, interest rates, and maintenance of city vehicles.